Trade Show Booths in Warsaw

Warsaw is one of the most important trade fair destinations in Poland, and events here are held at two venues: Ptak Warsaw Expo in Nadarzyn—the country's largest exhibition center—and EXPO XXI in Wola. Among other things, the following events take place here:. Event Industry Forum, Retail Expo, Warsaw Motor Show, Warsaw Industry Week, Warsaw Home & Contract, as well as events such as the Taiwan Expo and conferences.

That’s why a trade show booth in Warsaw should be viewed not merely as a structure spanning a few or several hundred meters, but as a thoughtfully designed business space. A well-designed booth helps guide visitors, showcase products, create a space for conversations, and ensure that the brand is visible in the exhibition hall—not only through its form but also through its function.

We most often design and build trade show booths in Warsaw for the following events:

• Event Industry Forum,
• Warsaw Motor Show,
• Warsaw Industry Week,
• Warsaw Home & Contract,
• Warsaw Pack,
• Warsaw Build,
• Warsaw Food Expo.

Each of these events has its own unique dynamics. We design the car display at the Warsaw Motor Show differently than the machinery booth at Warsaw Industry Week, and the interior design space at Warsaw Home yet differently. That’s exactly why we start working on a booth not by asking „what should it look like?”, but „what should it achieve?”.

At BWS Expo Plus, we design and build trade show booths as spaces tailored to the brand, the event, and the purpose of participating in the trade show—spaces that are functional, aesthetically pleasing, and viewed not only as a meeting place but also as a business tool that supports sales and branding goals.

We don’t start with a pre-designed layout. A simple modular stand may be sufficient if a brand needs a repeatable, basic display. However, if the booth is meant to stand out at large trade shows, guide visitors, integrate multimedia, create meeting areas, and address specific business objectives, custom-built structures offer much greater design flexibility.

This approach is particularly important in Warsaw, where Ptak Warsaw Expo hosts very large-scale events, and access to Nadarzyn and the unloading area must be planned in advance. What matters then is not only the appearance of the booth, but also a clear layout, a comfortable environment for conversations, technical facilities, lighting, multimedia, logistics, and the readiness of the space before the hall opens.

Poland is our home market. Our portfolio includes, among other things, projects for the Event Industry Forum organized by the Polish Chamber of the Exhibition Industry, Audi, BMW, and Porsche at the 2018 Motor Show in Poznań, with an area of 4,500 m², under construction Polish Defense Group at MSPO 2025 in Kielce, with an area of 3,424 m², under construction TRUMPF at ITM 2023 in Poznań — a two-story booth with a ground floor area of 625 m² and an upper floor area of 80 m² — and Polish Pavilion at the Ukraine Recovery Conference 2026 in Gdańsk.

We serve Warsaw directly from our production facility in Poznań—it’s about a three-hour drive, which simplifies the planning of transportation and installation windows.

See All projects by BWS Expo Plus and see how different booths designed for technology, tourism, industrial, and food brands can be.

We do not provide a single price or a random price range per square meter, because an accurate estimate depends on the specific project. Factors affecting the cost include, among others, the area, height, and complexity of the structure; materials; multimedia; lighting; the number of zones; transportation; installation; dismantling; technical documentation; and the scope of on-site support.

Space is neither the only nor the most important cost factor—the location of the trade show affects transportation, setup, and logistics, and the most reliable way to determine a budget remains a customized quote prepared for a specific project.

If you want to set up a booth for a trade show in Warsaw, it’s best to start with a brief overview: the event’s name, floor space, purpose of participation, type of products, planned booth features, and approximate budget. This will help the conversation quickly move from generalities to specific solutions.

Construction of a trade show booth in Warsaw Each time, this can mean a completely different project—ranging from a small space intended primarily for meetings to large, custom-built structures featuring product displays, multimedia, and extensive backstage facilities. That is why we tailor the design to the specific event, the venue where it is held, and the exhibitor’s objectives. Regardless of the scale, we manage the entire implementation process so that, before the trade show begins, the client receives a fully prepared space ready for use.

In-house production gives us full control over the project—a single team is responsible for everything from design to disassembly, without any external subcontractors. We have our own design studio, CNC woodworking shop, paint shop, print shop, 3D printing facility, sewing shop, metalworking shop, as well as our own transportation and installation crews. This relieves you of the stress associated with logistics: chaos at unloading docks, delivery delays, or the technical documentation required by the event organizer.

Each year, we construct over 100,000 m² of buildings and set up over 320 booths at more than 150 events. The company’s production facilities cover 25,000 m² of its own space. We can provide a quote in as little as 24 hours so you can efficiently plan your budget and schedule.

When you choose BWS Expo Plus, you get:

• safely attend events in Warsaw without worrying about delays,
• an exhibit booth integrated with multimedia and exhibition technology,
• Comprehensive management of large-scale and multi-level projects.

Trade shows in Warsaw are held at two venues. Ptak Warsaw Expo in Nadarzyn is the largest exhibition and convention center in Poland—it hosts events such as FBE, Retail Expo, the Warsaw Motor Show, Warsaw Industry Week, Warsaw Pack, and Warsaw Build. EXPO XXI in Wola hosts smaller-scale events, including Warsaw Home & Contract, trade shows, and corporate events.

For exhibitors, this means access to an international audience and the opportunity to present their products directly to potential business partners. The key to capitalizing on this potential is a booth that combines functionality with high-quality craftsmanship—and a team that will take care of the logistics for you.